Three weeks until IT switchover to HBL ICT – reminder to book your appointment

As part of the transition to an Integrated Care Board (ICB), we will change our IT provider from Arden and GEM to HBL ICT. HBL ICT also provide IT services for both Herts Valleys CCG and East and North Herts CCG.

As part of the switchover, which will take place on Monday 28 March 2022, you will receive a new laptop. You still have time to book your appointment with an HBL ICT engineer to pick up your new laptop from Spencer Close, Epping.

It is important you book your appointment as soon as possible and stay with the engineer while they set this up for you. This should take about an hour. You will not be able to use your current (Dell) laptop from Monday 28 March 2022.

All current COVID guidelines, including those for Spencer Close, will be followed when we support you (whatever your current circumstances).

What you need to do

You must contact the IT switchover team at HBL ICT to book an appointment to come and pick up your new laptop from Spencer Close, Epping, and discuss your needs.

Sessions run Monday to Friday on the dates and times below. There are a limited number of time slots offered each day on a first come first served basis.

Dates: Monday 7 March to Friday 25 March 2022
Time slots: 9am | 10am | 11am | 1pm | 2pm | 3pm
Location: Board Room, Building 4, Spencer Close, CM16 6TN

• Confirmation of your appointment will be sent to you via calendar invite. If your chosen date and time slot are full, an HBL ICT team member will contact you via email or phone to reschedule your appointment
• If you are unable to attend your agreed appointment for any reason, please notify the HBL ICT switchover team as soon as possible. Make sure you include your full contact details so a team member can contact you to rearrange your appointment.

If you have already booked your appointment, please familiarise yourself with what you need to do below to prepare for your appointment.

Pre-appointment checklist

Before your appointment, you must make sure you:

• have no files saved locally (on the C: drive or desktop) on your laptop. Files on your P: drive will be transferred over automatically
• have exported any bookmarked Favourite websites (following the guides below) and you know the passwords for any website accounts you use
  Internet Explorer – Exporting and Importing your Favourite Bookmarks.pdf
  Google Chrome – Exporting and Importing your Favourite Bookmarks.pdf

Appointment checklist

On the day of your appointment, make sure you bring your:

• current laptop and your current laptop login details
• current work phone (if applicable)
• NHSmail password and your passwords for Google and/or Apple ID (if applicable)
• passwords for any shared mailboxes you have access to
• list of any specific special software or applications you use as part of your job

Your dedicated HBL ICT engineer will be more than happy to answer any further queries you may have regarding the IT switchover during your appointment.

Help and support

HBL ICT is working with colleagues from communications, finance, primary care, transformation and the Staff Partnership Group to make sure the switchover runs as smoothly as possible.

We have created a list of frequently asked questions (FAQs) which may help answer any questions you may have about the IT switchover or your appointment. If your question is not answered here, please email the West Essex CCG comms team and they will find the answers for you and add to the list.

We will continue to keep you updated with progress and new information and look forward to supporting you with this change over the coming months.